South Carolina ESA invoice requirements

Required fields on every South Carolina ESA invoice

Leave any of these off and ClassWallet can reject the invoice — delaying your payment by weeks:

• Provider (vendor) full legal name and address
• Student's full name
• Parent / account-holder name
• Invoice date and the dates of service covered
• Itemised description of each service or product
• The educational subject / purpose of each service
• Quantity / hours, unit price, and total amount due
• Provider credentials or license where the service requires one

What a compliant South Carolina ESA invoice looks like

Here’s the same invoice ClassWallet approves, with every required field labelled. Use it as a model for your own.

Notice every box is filled: legal name, EIN, both names, the subject (not just “tutoring”), dated line items, hours × rate, a total that adds up, and the credential. That’s the difference between paid and returned.

How to submit your invoice to ClassWallet

1. Build the itemised invoice with every field above — name the educational subject on each line, not just “services rendered”.
2. Send it to the family (or upload it) so the parent/account-holder can approve the charge against their Education Scholarship Trust Fund balance.
3. ClassWallet reviews the invoice; if a field is missing it’s returned for correction — which restarts the wait.
4. Once approved, funds are released to your business and you log the service record for your audit file.

Documentation ClassWallet may also ask for

• Itemised invoice (provider/student/parent names, service dates, total; no handwritten docs)
• Background-check attestation
• Proof of credentials (degree / license / non-profit status)

South Carolina ESA invoice FAQ

What does a South Carolina ESA invoice need to include?

Every Education Scholarship Trust Fund invoice needs your legal business name and address, the student's name, the parent/account-holder name, the service date(s), an itemised description naming the educational subject, the quantity or hours with unit price and total, and your credential or license where the service requires one. Miss any one and ClassWallet can bounce it.

Why do South Carolina ESA invoices get rejected?

The most common reasons are missing service dates, a vague description with no educational subject, no provider credential where one is required, totals that don't add up, or using a Square/PayPal receipt instead of an itemised invoice.

Can I use my own invoice template for Education Scholarship Trust Fund?

Yes — ClassWallet doesn't mandate a specific template, only that every required field is present and the charges are itemised. A plain template that's missing fields will still be rejected, which is why our generator builds the South Carolina field set in for you.

Are receipts enough for Education Scholarship Trust Fund?

No. ClassWallet requires an itemised invoice — a Square, PayPal or point-of-sale receipt alone is not sufficient because it usually lacks the student name, the educational subject, and your credentials.

How do I submit an invoice to ClassWallet?

You create the itemised invoice, the parent/account-holder approves the charge against their Education Scholarship Trust Fund funds, and ClassWallet reviews it before releasing payment. If anything is missing it's returned for correction, which restarts the clock.

What records should South Carolina vendors keep?

Beyond the invoice: Itemised invoice (provider/student/parent names, service dates, total; no handwritten docs), Background-check attestation, Proof of credentials (degree / license / non-profit status). Keep these for every student in case the program audits you.

Not legal advice. Verify against the official Education Scholarship Trust Fund handbook before submitting. Back to the South Carolina vendor guide →